As with any industry, the procurement sector is littered with jargon and acronyms. From the outset, you could come across various terms, acronyms and abbreviations within the bid document which you may not be familiar with.
This list isn’t exhaustive, but it does outline some of the more well used terms … and if in doubt, always ask.
- RFI / RFQ – Request for Information / Request for Quotation.
- OJEU / OJEC – Official Journal of the European Union / Commission. (A publication through which all tenders valued above specific thresholds according to EU legislation are published).
- PIN – Prior Information Notice – advance warning of a contract notice detailing works or services that may be required at some point during the next 12 months.
- CN – Contract Notice. This sets out details of the service to be procured, the contact details for the buying organisation and how to respond to the opportunity.
- PQQ – Pre-Qualification Questionnaire. An initial questionnaire to identify the suitability of potential contractors.
- ITT – Invitation to Tender. A detailed proposal setting out what you will deliver, how it will be delivered and at what price.
- Framework Agreement – established with multiple providers of goods, the terms of which can be entered into or called off when the need arises.
- Contract Award Notice – Details the award of a contract and is published in the Official Journal of the European Union.
- Open – The Open procurement process commences with a Contract Notice detailing the opportunity and how to secure the tender specification and associated documentation that is available to enable the prospective bidder to respond.
- Restricted – The Restricted procurement process is essentially a two stage process, commencing when the Contract Notice is issued with a Pre-Qualification Questionnaire. Only if you are successful in completing the Pre-Qualification Questionnaire will you be invited to participate in the full Invitation to Tender.
Feeling a bit bamboozled? Don’t worry. You won’t be the first, and, as they say, you certainly won’t be the last. Trying to get to grips with the terminology and its interpretation for your tender bid can be demanding, if not a little frustrating! It’s an old saying, but you never get a second chance to make a good first impression, and this is completely true in the world of bid writing.
If you feel you are ready to step up to the table with tender bidding but need a little help along the way, then please contact me for a non-obligation chat.